Privacy Policy

OnTheMove Software Limited (in the USA, Customer Systems International, Inc. dba OnTheMove Software) (collectively "OnTheMove", "we", "us", "our") provides Software and IT Consulting Services (collectively the "Products"). In course of doing business, we contact businesses in relation to the Products in which they may be interested ("Marketing Activity"). This Privacy Policy sets out the data processing practices in the operation of our Marketing Activity and the use of our website.

Please note that all data captured and processed will be done so in accordance with the applicable data protection laws, including the GDPR.

Information collected

The information we collect about individuals is always business related information – such as name, contact details and role. This information is either provided to us directly by the business or collected by us from publicly available sources.

We collect information from visitors to this website through the use of online forms and contact us webpages. We collect your details when you email us with an enquiry.

Use of personal information

In accordance with data protection laws, we will only process your personal data where we have a lawful basis for doing so. In respect of your personal data, these bases are: (i) where you have given your consent; and (ii) where it is in our (or a third party’s) legitimate interests to process your personal data, provided that none of these prejudice your own fundamental rights or freedoms.

OnTheMove may receive and process personal data of individuals in a business context to contact them about the Products in which their business may be interested. Such information is processed by OnTheMove in accordance with its legitimate interests.

Specifically, the following are a list of the purposes for which we may process your personal data, and the lawful basis on which we may carry out such processing:

  • The following purposes are conducted under the lawful basis of legitimate interest:
    • Contacting corporate subscribers in reference to our Products in which their business may be interested
    • Enriching details of corporate subscribers we hold in order to tailor information to the recipient
    • Obtaining information from third party vendors or publicly available resources about businesses that maybe interested in our Products
    • Responding to enquiries and requests made to us
    • Conducting market research with reference to our Products so we can better understand business needs
Marketing

Please note that your information may be used to send you details of those Products that we offer that we have identified as likely to be of interest to you.

If you would like to opt-out of any marketing communications from us or limit the channels in which we contact you (such as email, phone or post only), please contact us at unsubscribe@onthemovesw.com.

Disclosures

We may also your data with third parties but only where: (i) they process your data on our behalf and in accordance with this Privacy Policy; (ii) we have a written contract with the processor ensuring that your data is protected.

Other than as set out above, we will not share your data with third parties unless we are obliged to disclose personal data by law or the disclosure is necessary for purposes of legal proceedings, national security, taxation or criminal investigation; or where we have your consent; or in relation to a takeover, merger or asset sale of our business.

Your Rights

Under certain circumstances, by law, you have the right to:

  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground and where we do not have compelling legitimate interests to override such objection. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

Please be aware that the rights above are not absolute and there may be circumstances where we are unable to comply with your request. In such cases we will explain why we cannot comply with the request.

If you would like to exercise any of your rights please contact us. Please note that we may need to verify your identify before being able to give effect to any request by you to exercise your rights.

You also have the right to complain to the Information Commissioner’s Office in respect of the processing of your personal data.

Internet-based transfers

Given that the Internet is a global environment, using it to collect and process personal data necessarily involves the transmission of data on an international basis. This means, for instance, that data you pass to us may be processed outside the UK (for example, in the USA), although we will always take reasonable steps to ensure adequate measures are in place to keep your data secure in line with the requirements of UK data protection legislation.

Use of cookies and related techniques

This website uses cookies and local storage.

We use Google Analytics and Amplitude when you visit this website and to keep track of your browsing patterns and build up a demographic profile of visitors. For Google Analytics, users must actively consent in order for data collection to occur. For Amplitude, we always track routes through the website but only collect personally identifiable data if a user actively consents.

Retention

We will only retain your data for as long as is necessary in accordance with the purposes set out in this Privacy Policy.

Please note that if you opt-out of any marketing we will retain a record of your data solely to ensure that you do not receive any future marketing.

Amendments

Please note that this Privacy Policy is subject to change from time to time. It was last reviewed in October 2024.

Retention

If you have any questions or concerns about this Privacy Policy or our use of your personal data, please contact enquiry@onthemovesw.com.